Minutes of the Full Council Meeting held on Tuesday 14th April 2026
At 7pm at The Legacy Centre, Eastfield.
Councillors Present
|
Cllr. N. Grant |
Cllr K. Elbourne |
Cllr J. Bullock |
Cllr J. White |
|
Cllr. A. Hyde |
Cllr H. Burn |
Cllr. B. White |
Cllr C. Smith |
|
Cllr. D. Bullock |
Cllr D. Leppington |
Cllr T. White |
|
|
Officer |
Chris Parsons Clerk/RFO |
Absent Councillors |
|
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Also in Attendance |
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Cllr Tom Seston |
North Yorkshire Councillor |
PUBLIC PARTICIPATION
No members of the public present.
COUNCIL BUSINESS
0104/26 APOLOGIES AND ACCEPTANCE
No Apologies needed
0204/26 DECLARATIONS OF DISCLOSABLE PECUNIARY AND OTHER INTEREST
Declaration made by Cllr N. Grant on item 0804/26
0304/26 CONFIRMATION OF MINUTES
It was RESOLVED to accept the Minutes for the 10th March 2026
0404/26 EXTERNAL REPORTS
Cllr Tom Seston – North Yorkshire Council Previously circulated & on Website
Cllr Seston gave a brief overview of his report
0504/26 FINANCIAL MATTERS
0504.1 It was RESOLVED to approve the Transactions To date Payments totalling £8,144.83
0504.2 It was RESOLVED to approve Bank reconciliation for March 2026
0504.3 It was RESOLVED to approve the Annual Governance Statement for 25-26
0504.4 It was RESOLVED to approve payment for SLCC Membership for the Clerk
0604/26 TO DISCUSS AND APPROVE PROPOSAL TO PURCHASE TABLETS FOR MEMBERS
After lengthy discussion it was RESOLVED to approve the purchase of Lenovo Tablets/Keyboards and Mice also Training for Councillors that require it.
0704/26 GOVERNANCE MATTERS
It was RESOLVED to adopt the following Policies and Procedures
0704.1 Risk Management [from March 26 Meeting]
0704.2 IT Policy- Appendix 1 -AI policy
0704.3 Subject Access Request (SAR) Policy
0706.4 IT Policy- Appendix 2 -Mobile Device Policy
0804/26 TO CONSIDER AND APPROVE REQUEST FOR £2,500 TOWARDS THE EASTFIELD BIG CLEAN
It was RESOLVED to approve the funding towards the Eastfield Big Clean as follows:
0904/26 EVENTS COMMITTEE UPDATE
Cllr B White gave an update on progress with the Summer Fayre; the next meeting is on Wednesday 15th April 2025
1004/26 CLERKS UPDATE AND CORRESPONDENCE
Internal Audit has been moved to April 16th, 2026
Costings for Civic:ly have been obtained with a discounted price because the Council already have Scribe.
It was RESOLVED to subscribed to Civic:ly asset Management Recording system with set up costs of £ 220 (includes 50% discount) and annual costs of £ 516
1203/26 DATE OF NEXT MEETING
Annual Town Assembly Wednesday 6th May 2026 from 6:30pm
Annual Council Meeting Tuesday 12th May 2026
Meeting Closed at 8:35pm